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Matthew Clark
Matthew Clark

Microsoft Word Mac Protect For Tracked Changes



Original displays the original document without tracked changes and comments showing. However, any tracked changes or comments in the document that have not been accepted, rejected, or deleted remain in the document.




Microsoft Word Mac Protect For Tracked Changes


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There are multiple ways to address tracked changes. The most proficient method is to identify the commentor and respond to the tracked change is through the card display when you click the marked change. The card displays the commentor name and the option to accept or reject the suggestion.


You can use the Reviewing Pane as a handy tool for to check that all tracked changes have been removed from your document so that they show up to others who might view your document. The summary section at the top of the Reviewing Pane displays the exact number of visible tracked changes and comments that remain in your document.


When tracked changes are turned on, Word marks any changes made by any authors of the document. This is useful when you're collaborating with other authors because you can see which authors made a particular change.


You are editing a Microsoft Word document that has Rights Management Services (RMS) applied to it and includes tracked changes. You notice that you cannot use Word's Track Changes feature. The Track Changes control, as well as the Accept and Reject changes controls are disabled.


You will see this behavior when you don't have "Full control" provided by Rights Management Services (RMS) for the user. A Microsoft Word file that contains tracked changes has the changes stored in a log within the file. In order to preserve the tracked changes log in a less than full control permissions scenario, the Track Changes and Accept Changes features are disabled for users who do not have "Full control" in the My Permission dialog for the RMS protected document.


All names associated with comments or tracked changes are changed to "Author." If you add or edit your name in a specific comment or elsewhere in your file, that information is not removed by this procedure. You must remove that information manually.


Word uses pink highlighting to mark the conflicting changes that you made and green highlighting to mark changes made by other authors. Any other tracked changes that are in the document are temporarily hidden.


Final: Show Markup shows all tracked changes.Final hides tracked changes to show the document with all proposed changes included.Original: Show Markup shows the original text with tracked changes and comments.Original shows the document before any changes were made.


Note that tracked changes are also displayed when the document is printed, i.e., the changes in the margin or in the text are printed as well. If you do not want this, you have two options:


Theoretically, there is a way. What you need to do is to protect the document so that only tracked changes can be made by other editors. The way you do this differs from one version of Word to another. If you are using Word 97 or Word 2000, follow these steps:


With these protections in place, people can view and edit your document with the changes being shown as regular Track Changes edits. Further, nobody can accept or reject changes without knowing the original password used to protect the document.


Here are instructions for anonymizing comments, tracked changes and file "Properties" in a Word document. Updated September 2019. Note that these instructions will not catch identifying information in the text of the document itself (for instance if an author has included their name and title at the beginning or end of the manuscript, in an acknowledgments section, etc.)


Specifically, we will turn on editing restrictions and then (1) limit edits to comments only, (2) prevent users from making untracked changes, (3) allow users to fill in forms without making additional changes, and (4) mark the entire document as Read Only for specific users.


The latest versions of Microsoft Word serve up several options for securing your documents, including read-only mode, password protection, editing restrictions, and digital signatures. You can also mark a document as final so people know it hasn't been changed since the last time you saved.


To turn off the protection, click the Review tab and click the Restrict Editing icon. Click the Stop Protection button at the bottom of the Restrict Editing pane, then enter the password and click OK. Uncheck the options for Formatting and Editing restrictions that appear on the pane.


As far as I know, there is no way to change the username on changes that you have already made using Track Changes, except perhaps by using a macro. If you want to remove identifying information from changes you've already made, there is a way to do that, however. Microsoft's website provides instructions for Word on PCs: -us/topic/remove-hidden-data-and-personal-information-by-inspecting-documents-presentations-or-workbooks-356b7b5d-77af-44fe-a07f-9aa4d085966f. For Word on Macs, click on "Tools" at the top, then select "Protect Document" and check "Remove personal information from this file on save." In both cases, the username will be changed to "Author" on all comments and tracked changes.


In our earlier article, we have explained how to password protect Excel workbook and cells. Similar to Excel, Word also has few options to password protect the document. In this article, we will explore how to protect your documents using passwords.


To stop locking, in the Track Changes list, click Lock Tracking again. Word prompts you to type the password with that you have locked Track Changes. After you type your password and click OK, Track Changes is still turned on, but you can turn it off, accept and reject changes.


No changes (Read only) is a much more effective way of making a document read only. While Always Open Read Only is really only a suggestion, the Read Only mode implemented here is enforced. No changes can be made to anything in the document without the password (or user authentication).


If you are a peer editor or an instructor who is going to revise a document that has not been prepared for review, you must first enable the Track Changes feature. This will ensure that any changes or comments that you add are tracked by Word.


If you prefer, you can also print the review comments with the document. To do this, make sure that you have chosen Print Layout from the View menu. Make sure the comments and track changes are displaying in the format that you want them to display in your printed document. On the file menu, click Print. Under the Print what list, choose Document showing markup, then click OK. This procedure will ensure that the document prints any tracked changes or comments in your document.


Tracked changes are really just suggested changes. To become permanent, they must be accepted. On the other hand, the original author may disagree with some of the tracked changes and choose to reject them.


  • Though entering a password is optional, you'd better do it. Otherwise, there's little sense in using this option, because anyone would be able to remove the protection and thus stop the workbook sharing.Save the workbook.



If you want to prevent people from changing important information in your Excel document, you will need to lock some areas before sharing it ("before" is an important word here since the worksheet protection cannot be applied to an Excel shared workbook). For the detailed step-by-step instructions, please see:


How do you protect cells for certain AD members and share Excel O365 worksheets nowadays? I have applied Excel > Review > Allow Edit Ranges > New > RangeName > Cells > Permissions... > Add... > My AD User > Check Names > OK > Edit range without a password: Allow > OK > OK > OK, then protected the sheet by Review > Protect Sheet > Protect worksheet and contents of locked cells, Select locked cells, Select unlocked cells > OK, then shared the file by File > Share > Share with People > Share with People > Link settings. If I share the link for a) Anyone with the link, Allow editing is not available; b) People in My AD with the link > Allow editing, anyone in My AD can edit all cells even if they are not allowed to do so and the sheet is protected OR some people can edit all the cells but some are informed that the file is not editable; c) People with existing access, Allow editing is missing; d) Specific people > Allow editing, anyone in My AD can edit all cells even if they are not allowed to do so and the sheet is protected; So, what is the correct way to share a multi-user Excel sheet for several AD users so that each of them are able to enter data only in the cells that they are supposed to?


Martha works for an attorney who uses Track Changes a lot when working with clients. He is annoyed by having to turn track formatting off all the time. (He doesn't want simple formatting changes to be tracked.) Plus, when he passes the document to a client (via email), if they don't know how to turn off the tracking of formatting changes, the returned document is always full of tracked formatting changes. Martha wonders if there is a way she can turn off the tracking of formatting changes forever.


The third thing you need to do is to get rid of any tracked formatting changes that may appear when you receive a document from someone else. This is necessary, again, be because you have no control over how that person's system is configured. You can get rid of just the tracked formatting by following these steps:


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